Privacy Policy

Last updated: March 2026

Pontifex Fund ("Pontifex", "we", "us", or "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect the information you provide when using our website at pontifex.fund and our related services.

We operate in accordance with the General Data Protection Regulation (GDPR — Regulation (EU) 2016/679) and applicable Portuguese data protection laws.

1. Data Controller

The data controller responsible for your personal data is:

Pontifex Fund
Praça Santa Cruz 42
2830-402 Barreiro, Portugal
Email: info@pontifex.fund
Phone: +351 918 568 235

2. What Data We Collect

We collect personal data that you voluntarily provide through our website, including:

Contact forms and lead capture forms: name, email address, phone number, and any message you include
WhatsApp enquiries: your phone number and message content when you contact us via WhatsApp
Email correspondence: your email address and the content of any emails you send us

We do not collect sensitive personal data (such as racial or ethnic origin, political opinions, religious beliefs, or health data).

3. How We Collect Your Data

Your data is collected through the following channels on our website:

Lead capture popup and banner forms — processed via Formspree, a third-party form handling service
Contact form — also processed via Formspree
WhatsApp button — which directs you to WhatsApp (operated by Meta Platforms, Inc.)

4. Why We Use Your Data

We process your personal data for the following purposes:

To respond to your enquiries about our properties and services
To provide you with information about current and upcoming development projects
To send you early access notifications about new property listings (if you have opted in)
To fulfil our legitimate business interests in managing client relationships

5. Legal Basis for Processing

Under the GDPR, we rely on the following legal bases:

Consent — when you voluntarily submit your details through our forms, you consent to us contacting you about Pontifex projects
Legitimate interest — to manage our business relationships and respond to enquiries
Contractual necessity — where processing is required to take pre-contractual steps at your request (e.g. providing property details ahead of a potential purchase)

6. Third-Party Services

We use the following third-party services that may process your data:

Formspree (formspree.io) — handles form submissions. Formspree processes data in the United States and complies with data protection standards. See their privacy policy.
Google Fonts (fonts.google.com) — serves web fonts. Google may collect your IP address. See Google's privacy policy.
Google Sheets — used to manage property listing data displayed on the site. No personal data is stored in or retrieved from these sheets.
Netlify (netlify.com) — hosts our website. Netlify may collect server logs including IP addresses. See their privacy policy.
WhatsApp (Meta Platforms) — if you choose to contact us via WhatsApp, your data is subject to Meta's privacy policy.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described above, or as required by law. Specifically:

Lead and enquiry data is retained for up to 24 months from your last interaction with us
You may request deletion of your data at any time (see Section 8)

8. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

Right of access — request a copy of the data we hold about you
Right to rectification — request correction of inaccurate data
Right to erasure — request deletion of your data ("right to be forgotten")
Right to restrict processing — request that we limit how we use your data
Right to data portability — request your data in a structured, machine-readable format
Right to object — object to processing based on legitimate interest
Right to withdraw consent — withdraw your consent at any time

To exercise any of these rights, please contact us at info@pontifex.fund. We will respond within 30 days.

9. Cookies

Our website does not use cookies for tracking or analytics purposes. We do not use any cookie-based advertising or remarketing tools. Third-party services embedded on the site (such as Google Fonts) may set their own cookies — please refer to their respective privacy policies listed in Section 6.

10. Data Security

We take reasonable measures to protect your personal data from unauthorised access, loss, or misuse. Our website is served over HTTPS encryption. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

11. International Transfers

Some of our third-party service providers (notably Formspree and Netlify) process data in the United States. These transfers are conducted in compliance with GDPR requirements, including the use of Standard Contractual Clauses or equivalent safeguards where applicable.

12. Children's Privacy

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a minor, please contact us and we will promptly delete it.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

14. Contact & Complaints

If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:

Pontifex Fund
Email: info@pontifex.fund
Phone: +351 918 568 235
Address: Praça Santa Cruz 42, 2830-402 Barreiro, Portugal

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Portuguese Data Protection Authority (Comissão Nacional de Proteção de Dados — CNPD).